US SQUASH

 organize

The number of accredited tournaments and leagues has increased significantly over the last few years. Tournament Directors and League Administrators can find resources with US Squash to help build and more efficiently manage the services in their club.

Working with the Teaching Professional Advisory Council, US Squash has developed guidelines and policies to help monitor and maintain accredited tournaments.  Please review the following guidelines, policies, and available services below before accrediting your tournament.

Additionally, it is recommended to review and be familiar with the Junior Guidelines and the Code of Conduct.

Singles Accredited Policies

Please review all policies required by accredited singles tournaments by clicking the link below:

Accredited Singles Tournament Policies

Tournament Management Guidelines

Note that there are different requirements for Junior Bronze, Silver, Gold, JCT, and National Championship Tournaments compared to Adult/Open Tournaments.  Please review applicable guidelines for your tournament below.

Junior Tournament Management GuidelinesOpen/Adult Tournament Management GuidelinesAdult Regional Championship Management Guidelines

Tournament Support Program

By becoming an accredited US Squash tournament, tournament directors have access to the online US Squash software and full-time support from the US Squash staff.  Please click below for more information about the benefits of accrediting your event.

Tournament Support Program

Online Entry Registration System

Available for tournaments is an online entry registration system that saves a tremendous amount of time and energy for Tournament Directors.  Please click for more information on the system and how to set it up with US Squash for your tournament.

Online Entry Registration System

Before submitting a request to post a tournament on the US Squash Accredited Tournament Calendar, Tournament Directors should review accreditation fees, timelines, contacts, and schedules.  Only current US Squash Member Clubs can host accredited tournaments and more information on how to become a US Squash Member Club is available here.

Current News

Upcoming Accreditation Period:

On September 24, US Squash will begin taking requests for junior tournaments taking place between February 1, 2019 and May 24, 2019. During this period, there will be roughly 50 silver/bronze tournaments allocated across the county.

US Squash will email all tournament directors on September 24 when we begin taking requests.

September 2018 – January 2019 Accreditation Period has Concluded:

Between September 2018 and the last weekend of January 2019, US Squash allocated 99 junior gold/silver/bronze tournaments across the country. During the accreditation process, US Squash received roughly 310 separate requests from eligible tournament directors to host these tournaments, and over the past 6 weeks, US Squash has been notifying tournament directors whose requests have been approved. As of this week, all 99 accredited junior tournaments have been allocated to specific tournament directors, which marks the conclusion of the current accreditation period. If you did not received notice of an approved tournament, your submitted request was not approved.

When creating the calendar, US Squash allocated a specific number of tournaments to each region based on past participation numbers as well as the number of available players within each region. From there, US Squash selected specific weekends for each event in an effort to spread the tournaments across the entire accreditation period and to minimize conflicts with neighboring regions and nearby tournaments. Finally, when evaluating each submitted proposal, US Squash looked at factors such as the quality of the request, level of detail provided in the request, and survey responses from previous tournaments.

In all, between September and January, the tournament breakdown is:

  • Gold: 12 tournaments
  • Silver: 42 tournaments
  • Bronze: 38 tournaments
  • Regional Junior Championships: 7 tournaments

Currently, there are 89 junior tournaments posted on the national tournaments schedule, and the remaining 10 will be added on a rolling basis as they are submitted by tournament directors.

Tournament Director Certification

US Squash is committed to working closely with tournament directors in support of providing players and their families the best possible experience at junior tournaments. In service of this, all tournament directors will fulfill a series of steps in order to be listed as a Certified Tournament Director. Included will be educational materials on US Squash junior rules and regulations, information on the support US Squash will provide to help make your tournament successful, and a Tournament Director Code of Conduct.

As of August 28, 2018, all tournament directors who are hosting accredited junior squash tournaments must meet the following criteria:

  • Current SafeSport Certification
  • Current Individual US Squash Member Status
  • Passed Online Full Club Referee Exam
  • All host facilities maintain a current US Squash Member Club Status
Junior Tournament Accreditation

Several times throughout the year, Tournament Directors will be asked to submit requests to host accredited junior squash tournaments. Once each accreditation period opens, US Squash will email all Certified Tournament Directors with instructions on how to apply for tournament. It is the Tournament Director’s responsibility to submit requests to host tournaments during each of these periods. A summary of the accreditation period schedule can be found in the ‘Upcoming Accreditation Periods’ section.

Please note that tournament directors are not guaranteed to receive accreditation on the same date or the same status for each season. Tournament Directors must apply for and are expected to be flexible with event dates. US Squash will monitor and control the scheduling of tournaments regionally and nationally to benefit the members and some tournaments may be asked to shift dates from those requested in an application to create a calendar that minimizes conflict between nearby tournaments and creates the best overall experience for the players, parents, and coaches who will be participating in these events.

Regional Tournament Allocations

US Squash allocates a specific number of tournaments to each region and has set the overall national calendar based on these allocations. The allocations are based on the participation numbers as well as the number of junior players in each region. The weekends were selected in a manner that spreads the tournaments across the entire accreditation period, while minimizing conflicts with neighboring regions and other nearby tournaments.

Tournament Request Approval

Tournament Directors are encouraged to submit a proposal for any tournament that has been assigned to their regions. US Squash will evaluate all submitted proposals and will approve tournaments based on the quality of the request and level of detail provided, as well as survey responses from past tournaments, established rotations within given regions, and geographic spread of tournaments within each region.

Upcoming Accreditation Periods

The scheduled accreditation periods over the next 18 months are as follows:

  • February 2019 – May 2019 Silver and Bronze Tournaments: request period opens on September 24, 2018
  • Summer 2019 Gold Tournaments: request period opens on November 26, 2018
  • June 2019 – September 2019 Silver and Bronze Tournaments: request period opens on January 28, 2019
  • September 2019 – May 2020 Gold Tournaments: request period opens on April 8, 2019
  • October 2019 – January 2020 Silver and Bronze Tournaments: request period opens on June 10, 2019
Getting your tournament on the US Squash Calendar

For all tournaments using Stripe online registration, please follow the link below.  Please be advised that no manual registrations can be added for events utilizing the Stripe system; all entries must be submitted through Stripe online registration. Tournaments using manual entry forms can also be submitted via the link below and the paper form should be submitted to tournaments@ussquash.com to be posted.

Tournament Accreditation Form

Accreditation Fees and Timeline

In order for US Squash to support accredited tournaments and continue to develop current and future programming, fees are applied to all US Squash Accredited Tournaments.  Please see below to review the applicable fees and timelines for your tournament.

Accreditation Fees and Timeline

Junior Regional Coordinator Contacts

Connecticut – Joey Ramos and Steve Scharff – joey.ramos77@gmail.com and stevescharff@hotmail.com
Mid-Atlantic – Peter Heffernan and David Keating – peterh@meadowmill.com and david@keating.us
Midwest – Neal Tew – neal@thet.us
New England – Tom Poor – tpoor43@aol.com
New Jersey – US Squash – tournaments@ussquash.com
New York – Mike Callaway and Ben Oliner – MCallaway@lifetimefitness.com and benjamin.oliner@gmail.com
Pennsylvania – Ron Koening – rkoenig@sch.org
Southeast – US Squash – tournaments@ussquash.com
West Coast – Renato Paiva- renato@sandiegosquash.com

Managing a Squash Tournament is a complex and sometimes difficult process.  However, with the right set of tools and support from US Squash, this process can also be fun!  Please see the information below for a general overview of what goes into a tournament, entry management, draw creation assistance, give feedback to US Squash, and how to report incidents that occur at your accredited tournament.

General Tournament Guide

It is recommended that Tournament Directors read through the following brief Tournament Guide for either Junior or Open/Adult tournaments:

Junior Tournament GuideOpen/Adult Tournament Guide

Withdraw and Division Change Requests

Players may withdraw from or change divisions from these tournaments by accessing either their player profiles or from the entrants list on the tournament information page.

In order to submit a Withdraw or Division Change Request, a player must be logged into their account and then select “Withdraw/Change Division” next to their upcoming tournament.  Players will have the option of selecting “Request Change Division” or to “Request Withdraw/Refund.”  Sending a request will not automatically push a request through; any Withdraw and Divisions Change Request must be approved by the Tournament Director.

Players must read through the policies surrounding withdraws and refunds before they are able to submit the request.   After a request has been made, a Tournament Director can review pending requests and may either approve or deny the request based on US Squash Policies.  Player requests will all be time stamped and Tournament Directors will automatically know if a player will receive a rankings penalty, qualify for a refund, or can switch divisions.

Player Change Request Instructions

Draw Flow
Tournament Director Feedback

In an effort to improve all aspects of managing tournaments with support from US Squash, we want to ask what improvements can be made current programming.  Please visit the link below to submit suggestions that would fix issues, make the software easier to use, or provide general recommendations to US Squash.

Tournament Director Feedback Form

Incident Report Form

If a player, parent, coach, or member observes a violation of a US Squash Policy, Guideline, Code of Conduct or Rule during a US Squash accredited event, he or she is encouraged to report it to the Tournament or Event Director (if applicable) or US Squash staff member if available. Tournament or Event Directors will then take appropriate action at that time, and in addition may in their discretion complete and file an Incident Report with US Squash.  Please click below for more information and how to submit an Incident Report form.

Incident Reporting Information

Club Locker

Club Locker is a mobile friendly end-to-end squash solution for players, pros, and fans. From your first steps on court to your fiercest competitions we’ve got the tools to push you forward and keep you current.

Find a match with those closest to your rating, sign up for strength building classes and activities, and book that private lesson to hone your game then enter friendly, league, and tournament matches in seconds and get a rating to connect with the largest and most active network of squash players in the world.

Please see below for a list of features and the technology recommended to use the software at your next event!

FEATURES

Live Scoring

Club Locker allows players access refereeing software that will instantaneously update and broadcast live match scores across the internet.  Anyone can live score a game, and this can be used for accredited play, including  friendly matches, competitive tournaments, and league play!

live score ref

Live Scoreboard

A Live Scoreboard provides updates to anyone with an internet enabled device or computer at www.clublocker.com.  Users can log in and watch their friends and family compete whether they are at the court watching them or on the other side of the world!

scoreboard

Tournaments

Check your court status and watch the tournament unfold before your eyes.

League Matches

Keep track of team matches on multiple courts all on one easily accessible screen

league scoreboard

EQUIPMENT NEEDS

Internet Enabled Devices

Any basic internet enable device can access Club Locker to view scores or live score current matches.  US Squash recommends Apple iPod Touch or iPads for their ease of use, compatibility with Apple TV, and relatively low price.  Look for refurbished models if cost is of a concern.  Facilities need generally one device per court, but for extensive tournament use, backup devices are also recommended.

http://store.apple.com/us (starting at $149 each and up)

Display Monitor

It is recommended to use televisions or monitors that are a minimum diagonal of 32”.  LCD or LED televisions are now inexpensive and available from many retailers online and in stores.

www.amazon.com (roughly $200 and up)

Apple TV or other screen sharing system

Any screen sharing system will work to display either the referee app for each court, or the overall scoreboard or tournament schedule.  Depending on your internet enabled devices, different systems may be needed and it is recommended to review each system’s requirements before making a final decision on the type of hardware to purchase.

http://store.apple.com/us (roughly $69 each)

Strong Wireless Connection

All of this technology is depended on a strong wireless signal with plenty of internet bandwidth.  Basic home internet connections (~3 megabytes upload/download) are not sufficient for facilities with many simultaneous connections (computers, devices, guests at the facility, etc.).  Private networks are encouraged to dedicate enough bandwidth to ensure a seamless experience with the live scoring.

Pricing

Club Locker is available as a benefit to all member clubs and accredited play, and no additional fees are required!

Additional Questions

Please contact clublocker@ussquash.com with any additional questions with the setup of your facility.

More Club Locker Information

Please see below for additional resources that may be of assistance for your tournament.

Draw Templates
Round Robins
Seeding Positions
Score Sheets
Additional Support

If you need any additional support or have any questions about running a tournament, please contact us at tournaments@ussquash.com or call us in the office at 212.268.4090.