US SQUASH

Accredited Junior Tournament Management Guidelines

Tournament Entry and Timeline

1. Entry Fees

a. Regular entry fees for accredited tournaments, Bronze through Gold, may not exceed $125. Late entry fees may exceed this amount.

2. Junior Tournaments Sign Up Method

a. All junior tournaments are required to register players through the US Squash online registration system. Use of the online registration system is built into accreditation fees for each tournament.
b. Please see the Accreditation Fees and Timeline section for more information.

3. Entry Timeline

a. For Bronze and Silver events: Tournament registration closes 1.5 weeks on the Wednesday before the start of the event. The Cut List must be made public within 48 hours after the entry close date.
b. For National, Gold, and JCT events: Tournament registration closes 2.5 weeks on the Wednesday before the start of the event. The Cut List must be made public within 48 hours after the entry close date.

4. Locked Division Size and Online Registration Taken Down

a. For National, Gold, and JCT events: Draw sizes lock at 12:00pm, NOON on the Wednesday 1.5 weeks before the start of the tournament. Once the draw sizes lock, the online sign up will also be removed and players will not longer be permitted to enter the tournament.
b. For Bronze and Silver Events: Draw sizes lock at 12:00pm, NOON on the Tuesday prior to the start of the tournament. Once the draw sizes lock, the online sign up will also be removed an players will no longer be permitted to enter the tournament.

5. Lock Division Size Point Allocation

a. The number of players that a draw “locks” at will be used for the allocation of points in each given division. For example, if a draw locks at 25 players, but a late withdraw reduces the size of a draw to 24 players, points will still be awarded based on a draw size of 25-32 players.

6. Locked Draw Types

a. For National, Gold, and JCT events: Draw types lock at 12:00pm, NOON on the Monday prior to the start of the tournament. Once the draw types lock, they will not change even if there are withdraws that would change draw types otherwise. For example, if a draw type locks at 32 players and a player withdraws from the tournament, the draw type will not change due to the late withdraw. A player in this situation may not be guaranteed 3 matches as a result.
b. For Bronze and Silver Events: Draw sizes are recommended to lock at 12:00pm, NOON on the Tuesday prior to the start of the tournament, but are not required to lock at this time.

7. Tournament Information

a. Detailed tournament information must be provided on the US Squash tournament information page. Fields include additional event information, directions, parking, meal information, and contact information.

8. Division & Player Start Times

a. For National, Gold, and JCT events: Division Start Times must be released online at least 7 days before the start of an event.
b. For Bronze and Silver events: Division Start Times are recommended to be released online at least 7 days before the start of an event. Player Start Times will be released before 5:00pm on the Wednesday prior to the start of the event.

9. Entrants List

a. As players enter a tournament, the tournament information page will show the number of players currently entered in each division and the entrants list will be public during the registration period.

10. Number of Divisions

a. For National, Regional Junior Championships, Gold, and JCT events: Players may enter only one division.
b. For Bronze and Silver events: Players may participate in multiple divisions is at the discretion of the tournament director. However, players who are permitted to participate in multiple divisions must be prepared to play all matches at their scheduled times and accommodations do not need to be made by the Tournament Director.

Player Management

1. Players Per Division

a. Divisions may have a maximum of 32 players per division (with the exception of the U.S. Junior Open and U.S. Junior Bronze Championships). A minimum of four players is required to be accredited and Tournament Directors may combine divisions to reach this minimum. Tournament Directors cannot restrict draw sizes for their tournament and must allow up to 32 players in each division in accordance with the Entry Timeline policy. However, Tournament Directors can restrict the number of divisions they offer at their tournament.

2. Cut List

a. All age divisions are open to the highest ranked 32 players who enter per division. If fewer than 32 players enter per division, any level player will be accepted. If there are more than 32 players in any division, players will be placed on a waitlist based on their cut list points as of the regular entry deadline and will only be granted entry if a playing spot opens up.

3. Wait List

a. After the entry deadline: Entry into the tournament is not guaranteed. If there is space in a division, a player may be slotted in according to the locked division and draw policies. Late applicants will also be placed behind any player who were originally placed on the waitlist at the regular entry deadline.
b. After player start times are released: Players on the waitlist may only take the position of a withdrawing player in the event that the wait-listed player would be seeded at or below the position of the withdrawing player to keep the integrity of the seeding for the draw.

4. Withdraw Deadline

a. The Withdraw Deadline is at 12:00pm in the time zone of the tournament on the Monday prior to the start of the tournament.

Tournament Seeding

1. Seeding Methodology

a. For National Championships: Straight bracket seeding will be used (1 vs. 32, 2 vs. 31, etc.).
b. For JCT, Regional Junior Championship, Gold, Silver, and Bronze events: Randomized seeding will be used within the following positions or groups: 1, 2, 3, 4, 5-8, 9-12, 13-16, 17-24, 25-32. All seeding uses the seeding points calculation from the Wednesday 1.5 weeks prior to the start of the event. Other seeding groups higher than 32 for select National Championships are as follows: 33-40, 41-48, 49-64, 65-96, 97-128.

2. Seeding Discretion

a. For Bronze and Silver events: Tournament directors have the flexibility to move players within the seeding groups provided above in “Seeding Methodology”.
b. For Gold and JCT events: The only changes that are permissible are when siblings are scheduled to play on the same half of a draw. If this occurs, the lower seeded of the two siblings may be moved within their seeding group to the other half of the draw to avoid playing their sibling until later in the tournament (ex: switch a 17 seed with a 22 seed). Note that this may not be done if there are other extenuating circumstances with the draw, for National Championships, or if both players are seeded in the top four positions. Additionally, in the event that international players are participating, the tournament director will work with US Squash to determine an appropriate seed for the player.

3. Late Withdraw/Entry Seeding

a. If a player withdraws after seeding has been done for a tournament, a player from the waitlist can only replace the withdrawn player if they are seeding eligible and have a ranking equal to or lower than a player that withdrew from their seeding group. For example, the 30th ranked player in the country is seeded in the 25-32 seeding group (the 30th ranked player has the highest ranking of any player in that seeding group in this example) and withdraws from the event. The 20th ranked player in the country is next on the waitlist, but would not be able to replace the 30th ranked player because their ranking is too high. If the 40th ranked player in the country was next on the waitlist, they could replace the 30th ranked player because their ranking is lower.

Draw Types and Result Entry

1. Draw Visibility

a. For Gold, JCT, and National Championships: online draws must be made public before 5:00pm on the Wednesday before the start of the tournament.
b. For Silver and Bronze tournaments: online draws must be made public before 5:00pm on the day before the tournament begins.

2. Result Entry

a. Tournament Directors must enter results in draw formats only as the tournament is occurring. All results must be entered before 11:59pm in the time zone of the tournament on the last day of the event.

Tournament Scheduling

1. Number of Matches Required

a. A minimum of 3 matches must be provided for all players in an accredited tournament. However, due to scheduling issues and finishing position groupings, draw sizes of 13, 17, and 15 are exceptions to 3 match minimum policy. In the case of a 13, 17, or 25 player draw, a minimum of 2 matches is only guaranteed for some players.

2. Scheduling

a. For National, Gold, and JCT events: Must have a minimum of three hours between scheduled match start times.
b. Silver events: players are recommended to have a minimum of two hours between scheduled matches.
c. Bronze events: players are recommended to have a minimum of 1.5 hours between scheduled matches.

3. Refereeing Order

a. The recommended order of match play for refereeing in all junior tournaments is: GU11, GU13, BU11, BU13, GU15, GU17, BU15, BU17, GU19, BU19.

4. Recommended Time Allotments

a. GU11 and BU11: 25-35 min
b. GU13 and BU13: 30-35 min
c. GU15 and BU15: 30-40 min
d. GU17 and BU17: 30-40 min
e. GU19 and BU19: 35-45 min
f. Note that these times are generally recommended, and in most cases it is best to give more time rather than less time, especially in later rounds of a tournament.